Invoice Factoring - All you need to know

Are you wondering what factoring is and how it can help your business financial needs? We have put together a clear and concise guide so you don't have to waste your time surfing the web looking for answers.

In this detailed guide we'll cover the following subjects:

  1. The Basics of Invoice Factoring
  2. Factoring Process Step-by-step
  3. Who Can Benefit From Factoring and Why?
  4. Factoring vs Traditional Bank Loans
  5. Invoice Factoring vs Invoice Financing
  6. Qualifications for Factoring Approval
  7. How Much Cash Advances You'll Get?
  8. What Does Factoring Cost?
  9. Typical Factoring Contract Terms

We hope this complete reference helps you understand factoring thoroughly. If after finishing reading you still have questions please contact us. We would love to help.

What is Invoice Factoring?

invoice factoring

Invoice factoring (aka accounts receivable factoring) is a financial transaction in which a business sells its outstanding invoices to a factoring company at a discount. Businesses that sell to other businesses (or the government) use factoring to access immediate cash flow.

Invoice factoring and invoice financing are often used interchangeably and therefore mistaken for the same thing. They are not! Invoice factoring is the sale of an asset. Invoice financing is a loan with invoices as collateral.

How Does Invoice Factoring Work?

The invoice factoring process consists of four main components:

  1. Your business
  2. Your business clients (debtors)
  3. One or more accounts receivable (invoices)
  4. A factoring company (the factor)

Invoice factoring is a simple process involving seven steps:

  1. Step 1: Your business delivers a product or service to another business and issues an invoice date in 30 to 90 days .
  2. Step 2: Your business sets up an account with a factoring company.
  3. Step 3: You sell your invoices to the factor.
  4. Step 4: Once the invoice is approved, the factor provides a cash advance based on an agreed advance rate.
  5. Step 5: The debtor pays the invoice.
  6. Step 6: The payment is deposited into a temporary reserve account.
  7. Step 7: The factor wires the funds received minus factoring fees and the amount initially advanced to your bank account.
how factoring works - process

Invoice factoring example

  • Your business sells and delivers product XYZ to Wholesale Inc., issues an invoice for $1,000 and gives the debtor 60 days to pay.
  • Your business makes an agreement with a factoring company as follows:
    • 80% advance rate
    • 2% discount fee every 30 days
  • You sell the invoice to the factor and receive an advance of $800.
  • On day 29 the debtor pays the invoice (usually sending a check to a bank account opened by the factor under your company’s name)
  • The factoring company receives the payment and deposits it into a reserve account.
  • The factor takes $20 as a factoring fee, deducts the $800 already advanced to you and wires the remaining amount $180 (sometimes called a rebate) to your company’s bank account.

How can businesses are eligible and benefit from factoring?

Factoring is available exclusively to B2B (business to business OR business to government) companies. Unfortunately factoring is not structured to serve retail companies.

Industries that regularly use factoring as financing source (but not limited to) :

  • Staffing
  • Trucking
  • Transportation
  • Construction
  • Manufacturing
  • Distribution
  • Apparel
  • Commercial Services

Potential reasons for accessing factoring services:

  • You need temporary cash flow for everyday business expenses and payroll.
  • You cannot access traditional bank financing.
  • You need cash flow in addition to bank financing.
  • You’re seeking to avoid debt on your ledger.

Factoring clients typically share one or more of the following characteristics:

  • Insufficient credit history
  • Troubled past including prior bankruptcies or forbearances
  • Bank credit denied or maxed out
  • Rapid growth
  • Operating losses
  • Negative net worth
  • Highly leveraged company
  • Delinquent taxes

Advantages and Disadvantages of Using Invoice Factoring

Pros

  • Quick cash flow boost for your business
  • Your business can give terms to your customers without worries
  • Low qualification requirements and simple application process
  • High approval rates
  • Cash flow without debt
  • Minimal credit history requirements
  • Operational support to A/R department

Cons

  • Not accessible to B2C companies (businesses that sell only to consumers)
  • More expensive than traditional bank financing
  • Requires ceding some control of customer interactions regarding A/R
  • Not a solution for delinquent receivables
  • Liability for non-creditworthy customers (in most cases)

Bank Financing vs Invoice Factoring

If your business qualifies for traditional bank financing, take it! As it’s cheaper than factoring, the choice is a no-brainer. Unfortunately many businesses fail to meet the requirements.

If you receive bank financing but your credit is maxed out or you don’t want to add more debt to your ledgers, factoring can provide an additional source of cash flow.

Invoice Factoring vs Invoice Financing

It’s important to distinguish between invoice factoring and invoice financing. Invoice factoring is the purchasing of invoices at a discount. You receive a cash advance, not a loan, for the purchase. Invoice financing, on the other hand, is an asset-based loan. In this case, you can borrow based on a percentage of your accounts receivable, and your invoices serve as collateral.

invoice factoring vs invoice financing

How Do Companies Qualify For Factoring?

The basic factoring requirements:

  • Your business sells products or services to other businesses or the government.
  • Your clients are expected to pay in 30 to 90 days.
  • Your clients are creditworthy.

Qualification requirements vary between different factoring companies. Feel free to read Invoice Factoring Requirements for other potential criteria.

How Much Cash Will You Get Upfront?

Your advance rate, based on the terms of your factoring agreement, typically ranges between 75 and 90% of the invoice’s face value. Multiply the advance rate by the invoice value to determine how much cash you’ll get upfront. For example if your rate is 80% and you factor a $2,000 invoice, you’ll receive $1,600. Please read "What factoring advance rate can your business get?" to understand how factoring companies determine your advance rate.

Remember, this is not the entire amount your business gets. The remainder minus agreed factoring fees is “rebated” when your customer pays the invoice.

The Costs of Invoice Factoring

Most factoring companies charge two types of fees:

  • Invoice related factoring fees
  • Administrative fees

Factors claiming they have “one fee” include administrative fees in their factoring rates. Generally, the fewer the requirements and fees, the higher the invoice related factoring fees.

Invoice related factoring fees

Invoice factoring rates will vary based on invoice volume and the creditworthiness of your customers. However, you can expect a total monthly fee of 1% to 3% for the first 30 days and charges of 0.3% to 1% every 10 days thereof.

Most factors use one of the following rate structures:

  • A flat discount
  • A combination of a flat discount and PRIME plus Margin

To learn more, read How much does factoring costs? Factoring Fees & Factoring Rates.

Factoring account fees

These fees vary according to factoring company. Here are the most common administrative fees in factoring agreements:

  • Account set-up fee: this is a one-time fee for assessing original debtor’s credit background.
  • Wire fees: usually around $25, these fees apply any time funds from your reserve account are wired to your bank account. Note that this fee is not charged for every invoice collected, but rather for the entire amount wired to you, usually including several cash advances and rebates.
  • Mailing fees
  • Monthly minimum volume fee: this fee applies only if you had agreed to sell a minimum amount of invoices to get a lower rate, but you failed to meet the minimum.

Other Typical Factoring Contract Terms

In addition to fees, most factoring contracts also include the following stipulations:

Recourse or Non-recourse Factoring

Recourse factoring protects the factoring company when receivables become delinquent, requiring you to pay back the advance.

Non-recourse factoring, in theory, releases your company from any liability in the case of non-payment. Yet even when factoring companies advertise the non-recourse option, rarely can customers afford the extremely high premium.

In addition, non-recourse factoring usually requires your business to have a credit insurance policy to cover the factoring company in case of delinquency. Your business customers need to be highly creditworthy to be approved by the insurance company.<

For a more detailed explanation of these options, please check out Difference among recourse, true non-recourse and modified non-recourse factoring.

Factoring Minimums - How many invoices do you need to sell?

Most factoring contracts require a monthly minimum of invoices to be factored because the fewer the invoices, the higher the operational costs will be for the factoring company. Typically these minimums are agreed upon at the beginning of the relationship based on highly achievable targets. A higher minimum should lower the offered factoring rate.

Very few companies offer spot factoring, which allows your business to factor just one invoice at a time. This may be a good option if you just want a single cash boost, but the cost would be far greater than if you pursued a recurring factoring relationship.

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