Invoice Factoring Accounting in QuickBooks: Step-by-Step Guide

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28/04
2015
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Are you factoring invoices and need to record the factoring transactions on QuickBooks?

We have put together for you a comprehensive 38-page Step-by-Step Guide that includes everything you need to know about receivable factoring accounting in QuickBooks.

Our ”How to Record Invoice Factoring Transactions on QuickBooks” guide includes easy steps and instructional screenshots regarding the following topics:

download invoice factoring quickbooks guide

Step 1 – Adding Required Accounts to the QuickBooks Chart of Accounts

Detailed explanation of all the accounts you’ll need to record A/R factoring transactions and instructions on how to add them to the chart of accounts.

Step 2- Selling Invoices to the Factoring Company

  • Invoice purchased: Recording steps you’ll need to take when you sell invoices to the factoring company.
  • Factoring with Recourse: Specific entries you’ll need for recording the liability to the invoice factoring company if your company is factoring with recourse.

Step 3- Factored and Non-Factored Invoice Collection

  • Factored Invoices: Data entry you’ll need to perform when a factored invoice is collected by your factoring company in the case of full and partial payments. It also includes instructions on how to record discount fees paid to the factor.
  • Non-Factored Invoices: QuickBooks entries required to record payments of non-factored receivables.

Step 4- Dealing with Uncollectible Factored Invoices

  • Charge-backs: What accounting to do on QuickBooks when the factoring company charges you back due for uncollected amounts.
  • Bad Debts: How to write-off uncollectible debt from factored invoices depending if your company:
    • Is factoring with or without recourse
    • Uses Direct Write-off or Allowance for Doubtful Debts Methods to write-off uncollectible debt.

Step 5 - Recording Account Charges and Fees

  • Factoring Expenses: How to record miscellaneous factoring account expenses such as mailing and wire fees.
  • Factoring Administrative Fees: Steps to record administrative account fees charged by your factor, such as a factoring rate on outstanding balances.

Step 6 - Recording Reserve Releases

What to do when your factoring company releases amounts held in the reserve account and wires them into your company’s bank checking account.

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Great work guys. This is the most complete information about factoring and QuickBooks I've been able to find online. Thanks a bunch!

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